As with other companies, we have adopted a hybrid work model, with a combination of in-office and remote work schedules. Our team is working on your behalf, and is happy to help via phone, email, electronic meeting, or by advanced appointment in our office to ensure the appropriate team member is available to assist you. Should you need assistance, please see the Our Team page for our team’s direct extensions and emails. For after-hours assistance, or to reach our receptionist during business hours (9 a.m. to 5 p.m. Monday through Friday) please call 360-254-5700.

Property Management Blog

HOA Board Responsibilities: What You Need to Know

System - Wednesday, February 2, 2022

If you're new to living in a condo or planned community, the concept of a homeowner's association (HOA) can be a little foreign. You own your home, but you also have an HOA board as part of your life. What's that all about?

In fact, the HOA board is there to make your life easier and more comfortable. They help to organize the care of the communal areas and facilities of the property. They also protect your investment by helping everyone to follow the rules.

But what are the HOA board's responsibilities? Who are the HOA board members? Should I become one?

Let's explore all these questions and more as we look at everything you need to know about HOA board responsibilities. 

How the HOA Board Works

Just like a corporation, a homeowners association needs a board of decision-makers to oversee its smooth running. 

The HOA board is typically made up of members of the community - your neighbors. Board members are elected by the community. 

Usually, the board is quite small. Depending on the size of the community is could be as small as 3 members, or as large as 7.

The HOA board members have different functions. Typically, there will be a President, a Vice-President, a Secretary, and a Treasurer. Any other members are simply general members of the board.

What the HOA Board Does

The HOA board is responsible for running the HOA. Typically, the HOA is responsible for:

  • Making and enforcing HOA rules
  • Collecting HOA fees
  • Organizing the maintenance and improvement of the common areas

The Declaration of Covenants, Conditions, and Restrictions (CC&Rs) guides the HOA. HOA board members and all residents should become familiar with it.

These are the bylaws - the rules that everyone must live by. It's important to be familiar with the HOA rules if you do not want a polite but firm notice making you aware of them when you paint your fence the wrong color. 

One of the most important HOA responsibilities is budgeting. They need to budget for the ongoing maintenance of the property. This includes having funds for regular maintenance, landscaping, window washing, and snow removal.

They must also plan for future capital projects. This could include installing new fencing, making major renovations, or large-scale repair projects. 

Along with this, the homeowners association must ensure that the property complies with all relevant laws. This includes laws set by the State of Washington and any federal laws regarding their particular type of community.

How an HOA Management Company Can Help

There is a lot of work and responsibility involved in being an HOA board member. However, you can have the satisfaction of helping your neighbors and keeping your community safe and pleasant.

Working with an HOA management company can help to make the process much smoother. They can help to foster good communication between all parties. You get the benefit of their experience and expertise and the help of a neutral third party. 

Choose Invest West Management for Your HOA

Is your HOA board struggling to keep things moving forward?

Don't struggle alone. Choose Invest West Management. We have over 40 years of experience in helping homeowners associations to manage their properties.

We are a full-service management company. Our services include:

  • Community building services
  • Vancouver association governance services
  • Property management services. 

Contact us today to learn more about how we can be of service to your HOA.

Important Things an HOA Management Company Can Do for Your Vancouver, Washington, Community

System - Wednesday, January 5, 2022

Today, more than 5 million American households live in condominiums or co-ops. These housing options offer affordable, flexible plans for families. However, they often lack the community found in traditional neighborhoods. 

If you crave this community, consider looking into HOA management companies. For over 40 years, Invest West Management has served Vancouver, Washington residents. Let’s dive into how we can help you, and why we’re one of the best HOA property management companies around.

HOA Management Companies Build Community

First, HOA management companies foster community growth. Neighbors build Homeowners Association on shared beliefs and location. Keeping HOAs afloat, however, is an entirely different story.

Hiring an HOA management company keeps your HOA alive. We maintain positive community growth that brought households together in the first place. Let’s take a look at some of the specific ways Invest West Management can foster your community. 

Streamlined, Professional Communication

Most civil disputes don't start because two parties are at true odds. Instead, they're birthed through miscommunication. With our professional oversight, these miscommunications will be few and far between.

Our team harnesses skilled managers and officers that streamline community communication. We help run board and committee meetings to be civil, smooth, and courteous. 

Even if community members can't make it to a meeting, we keep them in the loop. Our team sends out newsletters to inform community members who couldn’t make it. This keeps your community informed about decisions and rationale.

Responsibilities Handled

Delegating work between community members is no easy task. You'll ruffle feathers among neighbors who feel they’re getting the short end of the work stick. Let our managers carry out board directives to take the burden off of community members.

Our managers can handle the dirty work that keeps your community running. Services include regular property inspections, reporting violations, and finding homeowners out of compliance. As our managers handle tasks, your neighbors have time to spend with each other in harmony. 

Comprehensive Property Management

Companies that manage HOAs can do more than build communities. As our name would imply, Invest West Management also offers general community management.

We access a trusted network to service community maintenance needs. This network includes plumbers, electricians, and more. If your community has a maintenance need, we know who to call.

Additionally, we house our own team of maintenance technicians. Our team is perfect for emergency responses when other professionals can’t make it in time.

Invest in HOA Management Services Today

HOA Management Companies serve communities across the country with their community management services. They feature easy communication, delegated responsibilities, and in-house property management. For these reasons combined, HOA management companies are a worthwhile investment. 

Ready to find out why Invest West Management serves as a management boon to so many communities? Call our Vancouver location at (360) 254-5700, or our Portland location at (503) 221-0924. You can also visit us in person at 12503 SE Mill Plain Blvd. Suite 260, Vancouver, WA.

Community Association Management: Working With Association Managers

System - Wednesday, December 1, 2021

Did you know that a record number of people live in Home Owner Association (HOA) communities as of the 2020s? First-time HOA residents can find the process daunting. Working with a community association management team or manager can make this process far smoother. 

Community association management companies are designed to work with your HOA Board. Many communities are choosing to create their own HOA management systems. Whether you're a homeowner or board member, having a community association management company isn't as complicated as you think. 

Why Have an HOA?

HOA and other community associations are like having a mini-government in your neighborhood. The purpose of an HOA is to regulate what can be done in your community. Maintaining neighborhood standards is why so many people are choosing to invest in Vancouver, Washington.

Some of the most beautiful landscapes in North America have been scourged by short-term rental housing. Short-term rentals have pros and cons, but they do not create community. Given the mass exodus from America's cities to smaller, rural communities, HOAs have become vital to maintaining a sense of "home."

HOAs can limit short-term rentals in their communities through creating documents that preserve a sense of community. Many other nuance issues go through HOAs. Community aesthetic is another important factor to maintain housing prices. 

Community Association Management

Maintaining your board can be complicated. The members are neighbors first, so emotion can play into decision-making. To separate personal feelings from management, community association managers work through communication processes. 

Communication is key is maintaining a happy community. Instead of having your neighbor tell you how to live, a community manager can work with individual homeowners to resolve any issues. 

The purpose of the community manager is to carry out the directive of the board. The board is always made up of people who live in your community. The job of the manager is to undertake the day-to-day operations the board has delegated.

Overall, the community managers want to positively enhance the quality of life in any community they serve. For example, they may help you and your neighbors maintain your properties efficiently. With an owner portal, the HOA management services can increase the value of your home.

If you're new to an HOA, creating the governing documentation can feel like a complicated process. These documents establish the nature and types of rules the HOA board of managers can make. 

Your Home Is The Most Precious Resource

Whether or not you have an HOA at present, we can help. You set the rules, and it is the job of your community association management team to ensure they're carried out. 

Your HOA cannot enforce any rules that go against your governing documents. Setting these up correctly is key. You'll need to make sure your documents align with local ordinances, state, and federal law. These common interest statutes are what protect you and your home. Get in touch to learn more! 

What Gives the Association the Right to Tell Me What to Do?

System - Thursday, November 5, 2015
In a nutshell: the association declaration and state law gives the association the authority to regulate some of what you can do in your community.
 
Community associations have a governmental component. Like a city or county government, a community association has a charter—called the declaration. The declaration generally encompasses bylaws, covenants and other documents that give community associations their legal foundation.
 
These governing documents obligate the association to preserve and protect the assets of the community. To enable the board to meet this obligation, association governing documents also empower the board to make rules and define the process for adopting and enforcing them—within limits. Governing documents also establish parameters for the nature and type of rules the board can make.
 
State law gives associations the authority to make rules. These are called common interest community statutes, and they apply to condominiums, cooperatives, and property owners associations.
 
Remember, however, that the board can’t make or enforce any rule that is contrary to the governing documents, local ordinances, state law or federal regulations. Remember also that the board makes rules on your behalf—to protect your investment, your home.

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INVEST WEST MANAGEMENT, LLC
12503 SE Mill Plain Blvd. Suite 260
Vancouver, WA 98684

Phone: Vancouver: (360) 254-5700
Portland: (503) 221-0924
Fax: (360) 254-9573

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